Hello dear readers, I wanted to make a blog today going over an event we set up and have been gaging in the community. As you know we are in July which is halfway to Yule/Saturnalia/Winter Solstice celebration. We wanted to place our event out during this time to see what we can do as a community. As you know a few years ago we hosted a Yule event at A game knight. It was a complete hit and we want to do it again. Unfortunately, covid took a lot of things from us and a game knight is no longer operational. This means we are not able to host it there and have to find another location. Currently, I have found a location that was just newly renovated within Middletown , Ohio. They are called central connections and we reached out to them to obtain information for holding an event there. Upon quote which also includes time for setup because the venue does not give time willingly or setup. This means we have to pay for an hour just for setup alone. So all in all for the venue I will personally be looking at $750 if we do a four-hour event plus an hour of setup time. But we could also do 3 hours for an event with a one-hour setup time for $600. This is what I'm leaning more towards for an event like the one we are having. We have had many questions when it comes to this event and how we will pull it off so I want to use a more in-depth way to discuss it.
Are you going to charge people? No, the goal is to acquire funds in the following ways
Witch In The Woods Presale on T-shirts
Patreon Funds
We have three tiers of sponsorships
Shops/ Local Groups $100.00- This allows local pagan groups and spiritual shops to give back to the community and get a good advertisement in the process. We have a lot of shops in the area as well as groups. If each pitch in we will have them on the event page and flyer for the event. Along with their logo on a custom witches ball ornament made of wood. This will be part of our decorations and we will have it to where each group/Shop will get a small piece of time to address the community.
2. Crafters $50.00 - Crafters are a vital key to our community with the variety of products that they display. We see them throughout the year at pagan pride and picnic events and this is a time to help small businesses. For our crafters, they will get a pre-announcement on the event page. We will also be working on personalized posters for our crafters.
Readers $20.00- As we all know we need a little insight from time to time and our community of readers provides that all year long. This tier gets an announcement on the event page and each table will feature different information on the readers and this event.
Donations- Anyone at any event we have or during times of no events can donate to this by reaching out to us via Facebook or email.
Another series of questions we are getting is where is the money going if the goal for this can be achieved?
Decorations- As you all know, no yule event is complete without a beautiful setting and the vision we have for this year will be magical.
Food- We will be providing meat dishes along with desserts for this event.Along with the idea of a hot chocolate bar.
Plates and cutlery along with drinking cups
The venue - This we discussed above as far as pricing.
What is the benefit to the location we choose?
It has its own parking lot so you don't have to search for parking Unless we fill up quickly. We will have someone dedicated to helping place people in the parking lot.
The space will hold 300 people, which means we can have a lot more people than in previous years.
It is a family-friendly event that anyone no matter their age can attend.
Can shops set up a table if they Donate? Yes, a 6ft table space is allowed for this event. We do ask that you do not bring side displays and only use the table. This way we can ensure room for crafters.
What benefit is this to our group?
You are showing the community that all groups can come together and celebrate as one.
Many groups run as nonprofits and this gives you the chance to talk about how your nonprofit works.
We are working to bring in an organization that helps kids in the foster system get the supplies they need. Such as suitcases, basic needs, clothing, toys ext. By being a part of this you are helping. So this would show that your nonprofit works for both inside the pagan community and abroad. If for some reason we cannot get the organization in on this event. We will ask sponsors of the event what charity they would like donations to go to. This will be put to a voting process and the one with the most votes will be where donations will go.
Each group will be represented by a flyer of material about your group that you send us and will be displayed at the sign-in area of the devine witch booth. We ask that you include what your group does and the location of your group. Along with links as to where they can find more information on your group.
What will you be requiring of those attending? We ask everyone to bring a side and drink to share for this event. If they want to make a donation they can but we are not requiring it for this event.
Will there be a gift exchange? Yes, unlike last time we will have a $10.00 limit and ask that you hold on to the gift till we do the exchange. This way no one gets the gift they came with or something of lesser value.
Will you need volunteers for this event? Yes, because time to get things ready and help others during the event. We will be looking for at least 15 volunteers for this event, if you wish to be a volunteer you need to email me at thedevinewitch@gmail.com.
Will there be a photographer? We will be having a photographer to capture moments during this event along with a spot set up for photo taking.
Do you need a Dj? If you are willing to come set up at the event for free we would love to have you join us. As you know funding is tight for this event and we appreciate any help we can get to make this happen.
I hope this answers all the questions you all may have about this event and what the end goal for this event will be. As always we try to keep our events free to our community, for we are in the business of bringing people together. We hope that we can make this happen and we appreciate anyone who wishes to donate. We also have a cashapp as well if you wish to send funds for this event. $thedevinewitch
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